Rural and Remote Health Conference 2008

Information / Inspiration / Innovation

20 - 22 November 2008
Opal Cove Resort
Coffs Harbour, NSW

Email Conference Coordinator  

Section A: Personal Details
Section B: Sponsorship Opportunities
Section C: Sponsorship in Kind
Section D; Conference Attendance by Sponsor
Section E: Display Opportunities
Section F: Additional Dinner Tickets
Section G: Accommodation Options
Section H: Payment Options

Sponsorship and Exhibitor Application Form

Rural Health ABN: 92 697 899 630

SECTION A:  PERSONAL DETAILS - MAIN CONTACT

Please fill out ONE registration PER Company attending

SECTION B:  SPONSORSHIP OPPORTUNITIES

A Tax Invoice will be sent to you once payment has been received/processed.

MAJOR SPONSOR: Macadamia $55,000 (inc GST)

• Official Supporter of the Rural and Remote Health Conference (R&RHC) 2008
• Acknowledgment as the Major ("Macadamia") Sponsor at the Opening and Closing Ceremonies.
• Prominent brand exposure for full duration of the Conference.
• Acknowledgement at Conference Gala Dinner.
• Company Logo displayed during Conference Gala Dinner.
• Logo representation on Conference signage and Conference Program.
• First choice of exhibition space placement.
• 4 Conference registrations
• 4 Dinner Invitations
• Official Sponsorship Representative invited to sit at VIP table
• Advertisement in the Registration Brochure (prior to printing)
• Advertisement in Conference Program
• Weblink inclusion on R&RHC website with a hotlink to your site.
• Logo to be included on the R&RHC website with a hyperlink to the sponsors website.
• Complimentary Trade Stall in prominent position with opportunity to purchase additional stall at a discounted rate.
• Opportunity to insert one item of promotional material into delegate satchels. (These items must be approved by the R&RHC Organising Committee)
• Use of R&RHC logo for sponsor's own promotional purpose.
  
  

CONFERENCE DINNER SPONSOR: Merino $22,000 (inc GST)

Conference Dinner

• Acknowledgement as the Conference Dinner ("Merino") Sponsor conference communications.
• Company Logo displayed during Opening and Closing Ceremonies.
• Acknowledgment at the Opening and Closing Ceremonies.
• Naming rights to the Conference Dinner.
  
• Provision for the Sponsor to provide a corporate banner or company logo to be displayed during the Conference Dinner.
• Opportunity forfive minute address to the Conference Dinner
  
• Complimentary exhibition stall in key position with opportunity to purchase additional stall at a discounted rate.
  
• 2 Conference registrations.
• 2 Dinner Invitations.
• Official Sponsor representative to sit at the VIP table.
• Logo displayed on the Conference Program
• Weblink inclusion on R&RHC website for 6 months with hotlink to your site.
• Second choice  of exhibition space placement (after Macadamia Sponsor)
• Logo to be included on the R&RHC website with a hyperlink to the sponsors website.
• Opportunity to insert one item of promotional material into delegate satchels. (this item must be approved by the R&RHC Organising Committee)
• Use of R&RHC logo for sponsor's own promotional purpose.

• Acknowledgement as the Conference Welcome Reception ("Mango") Sponsor in conference communications.
• Company Logo displayed during Opening and Closing Ceremonies.
• Acknowledgement as a Sponsor at the Opening and Closing Ceremonies.
• Naming rights to the Welcome Reception.
• Provision for the Sponsor to provide a corporate banner or company logo to be displayed during the Welcome Reception.
• Opportunity for three minute address to Welcome Reception.
  Complimentary exhibition stall in key position with opportunity to purchase additional stall at a discounted rate.
• 2 Conference Registrations.
• 2 Dinner Invitations.
• Official Sponsor representative to sit at the VIP table.
• Logo displayed on the Conference Program.
• Weblink inclusion on R&RHC websitefor 6 months with hotlink to your site.
• Third choice of exhibition space placement (after Macadamia & Merino Sponsors)
• Logo to be included on the R&RHC website with hyperlink to the sponsors website.
• Opportunity to insert one item of promotional material into delegate satchels. (this item must be approved by the R&RHC Organising Committee)
• Use of R&RHC logo for sponsor's own promotional purpose.

Please indicate your selection:

	Macadamia Sponsor - $55000 (inc GST) - Major Sponsor
	Merino Sponsor - $22000 (inc GST) - Conference Dinner Sponsor
	Mango Sponsor - $7700 (inc GST) - Welcome Reception Sponsor

Other Sponsorship Opportunites

Conference Delegate Satchels - $6,600 (inc GST)

- Company Logo on each Conference Satchel (Placement and size at the discretion of the Organising Committee)

Key Note Speaker - $5,500 (inc GST)

- Acknowledgement of sponsorship by MC when introducing Speaker
- Logo displayed  on Conference Program
- Inclusion of marketing material in conference satchel (limit one page)

Conference Program - $4,400 (inc GST)

- A full page advertisement on the back cover of the Conference Program
- Logo displayed on Conference Program
- Inclusion of marketing material in conference satchel (limit one page)

Conference Signage Sponsor - $3,300 (inc GST)

- Acknowledgement of sponsorship on all conference signage.
-  Logo displayed on Conference Program.
- Inclusion of marketing material in conference satchel (limit one page)

Exclusive Customised Pen and Paper Set - $3,300 (inc GST)

- Company Name and Logo displayed on Pen & Paper Set (*cost of pens not included)
- Logo displayed on Conference Program
- Inclusion of marketing material in conference satchel (limit one page)

Printed Lanyard - $3,300 (inc GST)

- Company Name and Logo displayed on Lanyard
- Logo displayed on Conference Program
- Inclusion of marketing material in conference satchel (limit one page)

Conference Awards and Prizes - $275.00 per prize (inc GST)

- Logo displayed on Conference Program
- Acknowledgement of sponsorship by MC when prize is presented

The following awards will be presented at the conclusion of day two of the conference:

• Best First Time Presentation
• Best Overall Oral Presentation
• Best Overall Poster Presentation
• Best Presentation for Theme: Doing it better!
• Best Presentation for Theme: Once you've seen one small rural town, you've seen one small rural town
• Best Presentation for Theme: Health outside hospital walls
• Best Presentation for Theme: Our Workforce - where to from here?

Individual Satchel Inserts - $1,100.00

• A4 page inserted into the Conference Satchel, given to each delegates at the Conference. (Must be approved by the Conference organising committee. 

Please indicate your selection:

	Conference Delegate Satchels - $6600 (inc GST)
	Key Note Speaker - $5500 (inc GST)
	Conference Program - $4400 (inc GST)
	Conference Signage Sponsor - $3300 (inc GST)
	Exclusive Customised Pen and Paper Set - $3300 (inc GST)
	Printed Lanyard - $3300 (inc GST)
	Conference Awards and Prizes - $275.00 (inc GST)
	Individual Satchel Insert - $1100 (inc GST)

 
Total Sponsorship Cost $ (please leave out comma)

SECTION C:  SPONSORSHIP in KIND

I/we wish to become a sponsor by donating the following goods/services/prizes

---

 
SECTION D: CONFERENCE ATTENDANCE BY SPONSOR

Macadamia Sponsor (entitled to 4 Conference Registrations and 4 VIP dinner guests)

Merino & Mango Sponsor (entitled to 2 Conference Registrations and 2 dinner guests)

SECTION E: DISPLAY OPPORTUNITIES
 

Exhibition Booths

The exhibition for the Rural and Remote Health Conference 2008 will be a major component of the Conference and has been designed to maximise attendance to the exhibition area.

The floor plan has been designed to ensure good visabillity and access to all booths. Maximum traffic flow will be encouraged by placement of catering stations at key points as well as by constant referral throughout the conference by the MC.

Exhibition Inclusions

Cost: $2,750 (inc GST)

- A full 'walk in/walk out' exhibition booth which contains the following

        Dimensions: 3m x 2m as indicated on the attached floor plan
        Walls: Modular walls 2m high with white melamine finish
        Fascia: Fascia Panel 30cm deep
        Lighting: two x 150 watt spotlights
        Power: Two x 10 amp power points per booth
        Booth Sign: Company name and logo in standard letter style displayed on the front fascia.

- Two complimentary exhibitor registrations per booth booking including the Welcome Reception.

- A delegate list on the exhibition move in day

A fifty word company profile and logo published in the final program 

- NO Furniture will be supplied. Due to the small stand we suggest you hire (bar type table and display shelving). If you require ANY stand furniture please contact Exhibition Hire - 02 9645 7000, suzanne@ehs.com.au or visit their website to view a selection of furniture www.exhibitionhire.com.au.

Signage - Please email ruralhealth@hotelnetwork.com.au with your company name as you wish it to appear + any logo if not attached below (in Tiff or Jpeg formatt) that you would like included. 

	Yes I would like an Exhibition Stand - $2,750 each
	No I do not require an Exhibition Stand

 

Total Display Cost $ (please leave out comma) 

SECTION F: ADDITIONAL DINNER TICKETS

A Welcome Reception will be held at Opal Cove Resort on Wednesday 19th November at approximately 6pm which is included in each two day registration fee. To help us with catering requirements please indicate below if you will be attending.

The Conference Dinner will be held at Opal Cove Resort, on Thursday 20th  November 2008, at a cost of $45.00. To help us with catering requirements please indicate below if you will be attending.  

Dress Code: Smart Casual

-12345678910

Total Cost of Additional Dinner Tickets $

SECTION G:  ACCOMMODATION OPTIONS

The following hotels are recommended for the duration of the conference. Accommodation reservations and amendments must be made through The Hotel Network. All rates include GST and are for single/double/twin room only, unless otherwise stated.  Rates are per room per night.

Opal Cove Resort

Please indicate the accommodation requirements for each room in the following format.

Name, Surname, Hotel Name, Room Type, Bed Type, Smoking or Non-Smoking, Check In Date. Check Out Date, Total Number of Nights, Total Cost, Special Requirements (including name of an additional person who may be sharing the room) eg.

John Smith, Opal Cove Resort, Twin Ocean Room, Twin Beds, Non-Smoking, in 19/11 out 22/11, 3 nights at $495.00, sharing with Bill White 

Accommodation - Room 1

Room reservations for the hotel must be accompanied by a minimum deposit equivalent to one nights accommodation. You are of course welcome to fully prepay your accommodation if you wish

Please note if you are using your personal/work credit card please enter 0 in the TOTAL ACCOMMODATION COST column, your card details will be held on file to secure your booking – your card will not be processed for accommodation. You will be asked to present your credit card on arrival with full payment due on day of departure.

Total Accommodation Cost $ (please leave out commas) $

PLEASE ENTER THE TOTAL ACCOMMODATION AMOUNT YOU ARE PAYING IN THE ABOVE COST COLUMN, THANK YOU.
(please do not use comma's - thank you)

SECTION H:  PAYMENT OPTIONS

Payments must be received prior to the start of the Conference and/or checkin date for accommodation (we can only pass on accommodation payments that we have received, if these have not been received the delegate will have to pay the hotel direct)

Once payment has been received our Confirmation Letter/Tax Invoice will be sent to you.

EFT Payment
Coming Soon

Cheque Payment
Payable to: Rural Health Conference 2008
Rural Health Conference 2008
PO Box 5580
West Chatswood  NSW  1515

Credit Card
Either enter in below or phone, email or Fax through details
Phone: 02 9414 4978
Fax: 02 9411 4243
Email: ruralhealth@hotelnetwork.com.au

Cheque Payment

	I will be sending cheque payment

Please debit my

NoneAmerican ExpressDiners ClubVisaMastercard

Card Number

Expiry Date

Name On Card

Total Sponsorship Cost $

Total Display Cost $

Total Additional Dinner Ticket Cost $

Total Accommodation Cost $

$

CANCELLATION & REFUNDS: Cancellations received in writing by The Hotel Network by 17th October 2008, will be accepted and fees refunded less a $55 administration fee. Substitute participants are welcome

Cancellation of accommodation must be made in writing directly to The Hotel Network. Cancellation of accommodation made after 17th October 2008 may attract one full nights tariff. Transfer of accommodation booking to another person will be accepted

Please make any changes direct with The Hotel Network: phone (02) 9414 4978; fax (02) 9411 4243; or email: ruralhealth@hotelnetwork.com.au